Move-Out Plan and Options

The office of the Governor of Virginia has now confirmed that colleges and universities may permit students to return to campus to retrieve belongings, providing that appropriate physical distancing measures are put in place. Accordingly, the Office of Residence Life & Housing has developed the following schedule for retrieving belongings that includes all on-campus residents.

It is important to read the following plan, schedule, and instructions carefully.

PERSONAL/SELECTED INDIVIDUAL TO RETRIEVE BELONGINGS

Provided that conditions permit, the University will allow students to return to campus to retrieve their belongings on a designated schedule beginning the week of May 18. Students will follow the following schedule:

  • May 18–24: Students living in Gateway Village Apartments, University Forest Apartments, Gray Court, and Lora Robins Court may return; and
  • May 25–31: Students living in Freeman Hall, Jeter Hall, Lakeview, Thomas Hall, North Court, South Court, Atlantic House, Pacific House, and Law Housing, may return; and
  • June 1–7: Students living in Dennis Hall, Marsh Hall, Moore Hall, Robins Hall, Wood Hall, Keller Hall, and Westhampton Hall may return.

Move-Out Guidelines

  • Check-out will occur daily between 9 a.m. and 7 p.m. Mondays–Sundays.
  • If you, your family member, or designated person are not feeling well or have experienced symptoms such as fever, a cough, and shortness of breath in the last 14 days, please do not return to campus at this time.All persons are expected to follow CDC Guidelines.
  • To allow for social distancing:
    • Students may only bring one additional individual with them to campus to assist with the move-out and/or pickup process, and;
    • Students must follow these additional guidelines to limit the number of persons within each residential area:
      • Residence Hall and Law Housing Move-Out:
        • Students must to sign-up for a two-hour time slot for their designate week to retrieve your belongings. Sign-ups will be limited to 10 students per building during a two hour period. Please plan your travel accordingly.
        • Sign up for a time slot to retrieve your belongingshere.Sign on to StarRez (DUO required), click on Move-Out Appointment in the red bar, and follow all instructions on the page. You will receive a confirmation email of your time slot.
      • Gateway Village Apartments (GVA), University Forest Apartment (UFA) Move-Out:
        • Students in GVA apartments ending in an even number and UFA apartments ending with A, C, E, and G should plan to move out their belongings on Mondays, Wednesdays, and Fridays.
        • Students in GVA apartments ending in an odd number and UFA apartments ending with B, D, F, and H should plan to move out their belongings on Tuesday, Thursday, and Saturday.
        • Limited volume and controlled access will be granted on Sunday for those who were unable to retrieve their belongings on one of their designated days.
        • Access will be controlled and restricted each day as scheduled for safety.
      • Gray Court, and Lora Robins Court Pickup:
        • Gray Court and Lora Robins Court residents will be able to pick up their items in a “drive-thru” fashion at the following locations:
          • Gray Court — Weinstein Center
          • Lora Robins Court — Jepson Alumni Center
        • Students and families in Gray Court and Lora Robins Court should follow the outlined schedule to promote distancing and efficiency:
          • Monday and Thursday — Gray Court 1st Floor and Lora Robins Court 1st Floor residents
          • Tuesday and Friday — Gray Court 2nd Floor and Lora Robins Court 2nd Floor residents
          • Wednesday and Saturday — Gray Court 3rd Floor and Lora Robins Court Ground and 3rd Floor residents
          • Sunday — Staffing and assistance will be provided for those who were unable to pick up their belongings on one of their designated days.
        • Students/families will pull up and stay in their vehicles and while University staff bring students items to the vehicle to be loaded. Students and families will be provided an information sheet and should depart to sort organize items.
    • Bring a mask or cloth face covering with you, while you are in the building everyone will need to keep their mouths and noses covered at all times. You should also bring hand sanitizer.
    • Roommates should communicate with one another to increase physical distancing/responsible behavior by coming on different days and assist with packing and/or storage arrangements to limit the number of individuals on campus.
    • If a student chooses to designate a friend or family member to retrieve their belongings, the student must provide the person access to the room via remote entry.
    • Students, family members, and/or designated persons will be limited to 2 hours for move out in all halls and 3 hours for apartments. All persons should come prepared to pack/remove items quickly and sort, etc. once they return home.
    • No overnight stays will be permitted. Please explore options for staying in hotels if an overnight stay is necessary.
    • Students with keys (University Forest Apartments, Atlantic House, Pacific House, and Law Housing) must leave their keys on the desks within their room in the provided envelope. Key envelopes will be taped to each room/apartment door. Students must write their name, room/apartment number, and student ID number on the envelope before they depart their room. Students who must mail their key, in a padded envelope, should do so by Monday, June 15, to the following address:
      Residence Life & Housing
      246 Richmond Way, Whitehurst 103
      Richmond, VA 23173
    • Please do your best to remove all belongings, dispose of any trash, and clean your room/apartment as best you can. If you are choosing to donate any item(s), please leave them in your room or apartment and ensure these item(s) are properly marked for donation. Any personal belongings left in a room or apartment following the week of move-out will be donated or discarded.
    • University officials will be present on site to enforce safety protocols.

UNABLE TO RETURN DURING YOUR DESIGNATED WEEK?

Alternate Week for Retrieval of Belongings
The number of time slots will be expanded during this time, but will be monitored to limit only 10 students per building per time slot. Students and families will still be required to follow all move-out guidelines as listed above. Sign up for a time slot to retrieve your belongings for the week of June 8–14 between the hours of 9 a.m. and 5 p.m. here. Sign on to StarRez (DUO required), click on Move-Out Appointment in the red bar and follow all instructions on the page. You will receive a confirmation email of your time slot.

Storing/Shipping Belongings
For those students who need assistance with storage options, we ask that you work with one of the following vendors. For those unable to return to retrieve their own belongings, collaborate with a roommate and/or designated person. To increase physical distancing and safety, this process will not start until the week of June 8. Students will need to work directly with the one of the following companies to have their belongings stored or shipped to them at the student’s cost. Students that need financial assistance for storing or shipping options, should complete this formand your respective dean will be in touch with you.

University Affiliated Companies: