COVID-19 Interim Policies

Updated Aug. 18, 2022

The policies, listed below in alphabetical order, have been modified due to the COVID-19 pandemic and will remain in effect until further notice. These policies are subject to change at any time as conditions warrant, and updates will be communicated to the University community.

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  • Events on Campus

    Priorities for Use of University Meeting and Event Space

    As the University continues to respond to the COVID-19 pandemic and to plan for the spring 2022, it must limit the use of its event and meeting space as set forth in this interim policy. The following uses shall be given priority, per the order set forth below, in the reservation and assignment of meeting and event space:

    • Classroom use, including those spaces not traditionally used as classrooms;
    • Other academic uses;
    • University administrative and operational uses, excluding routine meetings; and
    • Student support uses.

    Third-Party Events

    Except as noted below, until further notice the University will not host any third-party events on campus. For purposes of this interim policy, a third-party event is an event organized and/or sponsored by any organization other than the University of Richmond or any individual who is not a current student, faculty, or staff member of the University of Richmond.

    After review by the Director of the Events Office and consultation with the Director of Emergency Management and other campus officials, the University may approve the following third-party events, provided they can be conducted in a manner consistent with the University’s physical distancing and other health protocols:

    • Use of the Jepson Alumni Center as a polling location for local, state, and national elections;
    • Inurnments in the University Columbarium;
    • Memorial/Funeral Services in the University Chapel;
    • Weddings in the University Chapel (but not receptions); and
    • Other events may be held consistent with prevailing conditions and appropriate use of University resources.

    Internal Meetings and Events

    For purposes of this interim policy, an internal event is an event or meeting organized and conducted by a current Richmond student, faculty member, staff member, department, division, or student organization, and hosted on behalf of the University.

    All requests to reserve meeting or event space must be made through the EMS system, regardless of the location of the space. All requests for meeting and event space will be evaluated by the Events Office in light of the priority uses set forth in this interim policy and the consistency of the planned meeting or event with the University’s physical distancing and other health protocols.

    All requests to reserve meeting or event space will be given a new event status in EMS. This status will be called “Pending COVID19 Policies.” All new requests will be submitted as an online request, and then shifted to the new status Pending COVID19 Policies as event schedulers review the requests. Schedulers will work to align the event with the University’s physical distancing and other health protocols. Requests for meetings and events will be approved only if they can be arranged in a manner that meets the University’s physical distancing and other health protocols.

    All food service for approved meetings and events must be requested through EMS and provided by the University of Richmond Dining Services unless an exemption is granted through Catering.

     

  • Faculty Tenure Clock
    A faculty member with a Tenure-Track/Probationary appointment may request a delay in consideration of their mid-course (third year) review or a delay in consideration for tenure for up to one (1) year due to the disruption in teaching, scholarship, and service caused by the COVID19 pandemic. The timetable for requesting this extension will be set by the Dean of each of the schools. Faculty who are scheduled for their mid-course (third year) review or to stand for tenure in the 2020–2021 academic year shall have until at least April 15, 2020, to decide if they wish to extend the time for consideration for the mid-course (third year) review or tenure by one year. All other faculty with a Tenure-Track/Probationary appointment scheduled for a midcourse (third-year) review or to stand for tenure in the 2021–2022 academic year or later and who were employed at the University as of April 3rd, 2020, shall have until at least until Jan. 15, 2021, to decide if they wish to extend the time for consideration for the mid-course (third year) review or tenure by one year. Faculty opting for an extension in their tenure-clock under this policy will still remain eligible for “stop-the-clock” requests, as outlined in Article IV, Section A(1), above, and may extend the tenure-clock by one-year due to COVID-19 so that the maximum pre-tenure period will be a total of eight (8) years.
  • Interim Human Resources Policies

    Request for Disability Accommodations

    Employees who have health conditions that may require accommodation should contact Human Resources following the procedure set forth here.

    COVID-19 Leave

    Any remaining COVID-19 balances held over from the spring 2022 semester will remain available for employees to use through Dec. 31, 2022. COVID-19-related leave could include testing positive for and/or recovering from symptoms of COVID-19, receiving a COVID-19 vaccine or booster, caring for a family member with COVID-19, or quarantining due to a COVID-19 exposure. Employees should consult with their supervisor about using COVID-19 leave. Please check BannerWeb for all your leave balances.

    Please refer to the Working on Campus Guide or Human Resources website for additional information.

  • Masks on Campus

    The University’s policy on masks can be found here.