COVID-19 Interim Policies

Updated Aug. 18, 2021

The policies, listed below in alphabetical order, have been modified due to the COVID-19 pandemic and will remain in effect until further notice. These policies are subject to change at any time as conditions warrant, and updates will be communicated to the University community.

Expand All
  • Access to Campus
    • University facilities are accessible only to faculty, staff, and students.
    • Visitors may be invited to campus for meetings or events.
    • Students, faculty and staff who have symptoms are not be permitted to come to campus until they meet the following criteria:
      • No fever, defined as less than 100 degrees F, for at least 3 days (that is 72 hours of no fever without the use of medicine that reduces fevers, such as Tylenol, Motrin, ibuprofen, etc.); and
      • Other respiratory symptoms have improved (for example, cough or shortness of breath); and
      • At least 10 days have passed since the symptoms first appeared or they have a negative COVID-19 PCR tests done.
  • Events on Campus

    Priorities for Use of University Meeting and Event Space

    As the University continues to respond to the COVID-19 pandemic and to plan for the fall 2021, it must limit the use of its event and meeting space as set forth in this interim policy. The following uses shall be given priority, per the order set forth below, in the reservation and assignment of meeting and event space:

    • Classroom use, including those spaces not traditionally used as classrooms;
    • Other academic uses;
    • University administrative and operational uses, excluding routine meetings; and
    • Student support uses.

    Third-Party Events

    Except as noted below, until further notice the University will not host any third-party events on campus. For purposes of this interim policy, a third-party event is an event organized and/or sponsored by any organization other than the University of Richmond or any individual who is not a current student, faculty, or staff member of the University of Richmond.

    After review by the Director of the Events Office and consultation with the Director of Emergency Management and other campus officials, the University may approve the following third-party events, provided they can be conducted in a manner consistent with the University’s physical distancing and other health protocols:

    • Use of the Jepson Alumni Center as a polling location for local, state, and national elections;
    • Inurnments in the University Columbarium;
    • Memorial/Funeral Services in the University Chapel;
    • Weddings in the University Chapel (but not receptions); and
    • Other events may be held consistent with prevailing conditions and appropriate use of University resources.

    Internal Meetings and Events

    For purposes of this interim policy, an internal event is an event or meeting organized and conducted by a current Richmond student, faculty member, staff member, department, division, or student organization.

    All requests to reserve meeting or event space must be made through the EMS system, regardless of the location of the space. All requests for meeting and event space will be evaluated by the Events Office in light of the priority uses set forth in this interim policy and the consistency of the planned meeting or event with the University’s physical distancing and other health protocols.

    All requests to reserve meeting or event space will be given a new event status in EMS. This status will be called “Pending COVID19 Policies.” All new requests will be submitted as an online request, and then shifted to the new status Pending COVID19 Policies as event schedulers review the requests. Schedulers will work to align the event with the University’s physical distancing and other health protocols. Requests for meetings and events will be approved only if they can be arranged in a manner that meets the University’s physical distancing and other health protocols.

    Unless an exception is granted by the Events Office, all food service or catering for approved meetings and events must be provided by the University of Richmond Dining Services.

     

  • Faculty Tenure Clock

    Tenure-track faculty members at the University of Richmond have the opportunity to extend the tenure-clock and the associated third-year review by one year due to the disruption from COVID-19. The timetable for requesting this extension will be set by the Deans.

    All faculty with a Tenure-Track/Probationary appointment scheduled for a midcourse (third-year) review or to stand for tenure in the 2021-2022 academic year or later and who were employed at the University as of August 24, 2020, shall have until January 15 of the academic year before they would normally be considered to decide if they wish to extend the time for consideration for the mid-course (third year) review or tenure by one year.

    Faculty opting for an extension in their tenure-clock under this policy will still remain eligible for “stop-the-clock” requests, as outlined in Article IV, Section A(1), above, and may extend the tenure-clock by one-year due to COVID19 so that the maximum pre-tenure period will be a total of eight (8) years.

  • Fall Study Abroad

    UR will offer study abroad programming in Fall 2021 to locations deemed reasonably safe and possible for travel. International Education is excited to be working with students accepted for study abroad and will also continue to offer opportunities for international students who may not be able to travel to the United States.

    Students participating in summer independent international travel with University sponsorship must register their travel through the Gateway Abroad system. Please contact us at studyabroad@richmond.edu with any questions.

  • Interim Health and Temperature Screening Policy

    With a continued risk of spreading COVID-19, the University asks all faculty and staff members, whether working on campus or not, to self-monitor their health. If you have symptoms of COVID-19 or are sick do not come to campus. Contact your supervisor and reach out to your health care provider. For additional information please follow the Decision Trees here.

    Employees in select departments will be required to participate in on-campus health screenings and to complete the online Daily Symptom Check. Supervisors are responsible for communicating this to employees in their departments.

  • Interim Human Resources Policies

    Request for Disability Accommodations

    Employees who have health conditions that may require accommodation should contact Human Resources following the procedure set forth here.

    COVID Leave (Paid)

    Full and part-time benefit eligible employees may receive up to 15 days of COVID paid leave to be used for COVID-19 related situations like illness, quarantine, isolation or family care need. Please use these Decision Trees to determine when it is safe to return to campus after potential exposure to COVID-19. Employees required by the University to self-quarantine or self-isolate will be paid for that time. COVID paid leave may also be used for scheduled work time taken to obtain COVID vaccine(s), as well as any side effects that may occur. Employees may be required to provide proof of vaccine receipt. Employees who experience other circumstances that prevent them from maintaining a normal work schedule should contact their supervisor. The University will be as flexible as possible in addressing these situations consistent with our academic and operational needs.

  • Masks on Campus

    In light of the recent rise in COVID-19 cases, the University has revised the mask policy as of Aug. 6, 2021. The University’s mask policy adopts a risk-based approach that focuses on those factors most closely associated with transmission of COVID-19, including vaccination status and the size and density of meetings, events, and gathering places. More information on the University’s policy on masks can be found here.

  • University Modified Operating Status
    • The University is currently in the Lime Stage of its Physical Distancing Framework.
    • All faculty, staff, and students, to include vendors and contractors, are required to comply with the University health and safety policies and the guidelines of its Physical Distancing Framework.
    • The University is following applicable guidelines to promote the health and cleanliness of all buildings on campus.
    • The University will continue to closely monitor the status of COVID-19 in Virginia and will adjust the operating status as necessary.